Organising Benefits: How to Manage Global Payroll Data

Keeping your business’s international payroll on track requires organising data accurately and efficiently. This data includes salaries and personal information like bank account details, as well as the full compensation package for each employee – but with so many moving parts, it can be challenging to ensure that your data is correct and consistent across the board. Here’s how to maintain an organised benefit system and avoid inconsistencies with global payroll data.

Choose outsourcing vs. in-house

First, decide whether you’ll outsource your global payroll operations or keep them in-house. Since global payroll requires specialist knowledge and systems in place, an in-house team will need to be staffed with experts who are well-versed in the local laws and requirements of your expansion locations. Assembling this team is likely to be expensive and utilise valuable internal resources, and this is why outsourcing is often a wise option for small- to medium-sized companies. Good international payroll providers will have expertise in the benefits of your expansion location and will be able to help you organise your data strategically and sustainably, clearly communicating what information they need from you.

Understand the benefits requirements of your target country

Even if you choose to outsource your payroll data management to reliable international payroll providers, your internal HR system still needs to meticulously record the benefits and compensations allotted to each employee – and this means you’ll need to understand the requirements of each country in which you operate. Local experts can advise you in the specifics of each market, but it is ultimately up to you to implement local law and remain compliant.

Create a master list and keep track of changes

Maintaining a methodical system will allow your company to stay up-to-date on benefits and compensation changes, making things easier for outsourcers. This system should include the details of all international payroll items driven by external deadlines and factors and the anniversary dates when compensation items typically change.

Communicate with your global payroll team

If you choose to outsource, be sure to regularly communicate with your international payroll providers. Frequent data reconciliation will help everyone involved stay on the same page – and it will ensure that your employees are compensated in an accurate and timely fashion.

International payroll comes with a staggering amount of data. However, with the right strategy, you can keep your benefits and compensation information well organised and on-track. By choosing the right approach through outsourcing or in-house, keeping up with local law, creating an internal system and establishing lines of communication with service providers, you can make your global payroll a seamless process.

Global payroll is a key element of successful international expansion, and Galvin International can help you build a solid foundation for growth. We walk with you each step of the way, connecting you with the local experts you need and implementing the solutions that are right for your business. Get in touch with the team at Galvin International today to learn how we can help you organise your benefits and data to make your global payroll – and overall expansion – a resounding success.

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